How to Send Documents by Email Securely

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Email has always been an important tool for communication and file sharing. However, it remains the most vulnerable. Given the growing concerns about privacy and data breaches, sensitive documents sent via email must be properly protected.

In this article, we will tell you how to safely send documents via email . By following our advice, you can be sure that your documents will reach their destination safe and sound, giving you peace of mind in a digital space rife with cyber threats. Let's get down to business!

4 Ways to Securely Send Documents via Email

Use end-to-end email encryption
Use encrypted email services
Send your files securely via file sharing services
Protect your documents and files with a strong password
Whether you're a business professional sending confidential reports or an individual sharing sensitive information, understanding the best practices for secure document transmission is vital to keeping your data out of the wrong hands.

4 Best Ways to Securely Email Documents
The key to securely and safely sending documents is to take preventative security measures to keep cyber thieves out. Here are four proven ways to safely send documents via email.

1. Use end-to-end email encryption
End-to-End email encryption is a more secure way mobile app development service to protect your texts and files. It works by using a set of keys to encrypt the email before sending it and decrypt the message when it is received. Your messages can no longer be read, but are instead converted into encrypted ciphertext.

Two main end-to-end encryption protocols protect your email messages and attachments:

S/MIME
The S/MIME (Secure/Multipurpose Internet Mail Extensions) protocol relies on a centralized authority. It improves email security by encrypting messages and adding a digital signature. Encryption protects email content from man-in-the-middle attacks , and a digital signature verifies the identity of the sender and confirms that he or she actually sent the message.




In addition, S/MIME detects any changes to the original message after it leaves the mailbox. Almost all modern email clients support the S/MIME protocol.

Securing email with S/MIME is fairly simple. All you need is an email certificate issued by a trusted certificate authority . Email certificates use PKI (Public Key Infrastructure) to encrypt and decrypt messages. S/MIME is a secure way to send documents via email and is widely used by businesses around the world.

You can get an S/MIME certificate from SSL Dragon . We've also written a detailed guide on how to enable S/MIME encryption in Outlook .

How to Enable S/MIME in Gmail

Please note that the S/MIME feature is only available to Gmail Enterprise; Education Fundamentals, Standard, Teaching and Learning Upgrade, and Plus users.